Are you a driven, detail-oriented professional who thrives in a dynamic environment and 

wants to make a real impact? 

Administrative Operations Coordinator

 Full-Time, In-Person, Ticonderoga, NY 

The Prevention Team, a mission-focused nonprofit serving Essex County, is seeking a Full-Time Administrative Operations Coordinator to be the right hand to our Executive Director. This is an exciting, in-person opportunity to grow with a team that’s building something bigger than ourselves - stronger communities, healthier youth, and lasting change! 

Position Overview: 

As the Administrative Operations Coordinator, you will play a vital role in supporting 

leadership and agency-wide operations. This high-impact position involves a blend of 

executive support, internal coordination, data tracking, scheduling, and project execution. 

You’ll serve as a strategic partner to the Executive Director and collaborate closely with our dedicated administrative team. 

We are looking for someone who is: 

•A leader and communicator who can interpret and amplify the Executive Director’s goals 

throughout the organization and public sphere. 

•Driven, resourceful, and ready to take ownership of big-picture goals and small details alike. 

•Solutions-focused—no ego, just results. 

•A high achiever who thrives on making a difference and staying organized under pressure. 

•Mission-aligned with a passion for youth and family prevention services and community partnerships. 

•Confident balancing independence and responsiveness while managing high-priority projects. 

•Flexible, open to feedback, and eager to learn, grow, and take on new challenges.

• Well versed in grant management, revenue cycles, data entry/reporting and compliance tracking.

• Handle confidential matters with professionalism and discretion- help build systems that support effectiveness, impact, and long-term sustainability

• Proactively identify what needs to get done—and make it happen

Key Responsibilities: 

•Provide direct support to the Executive Director and Finance-HR Coordinator, including scheduling and priority management 

•Coordinate internal program fidelity/operations related to NYS Office of Addiction Services and Supports Prevention Bureau 

•Manage agency-wide administrative tasks and help streamline workflows

Qualifications:

• 3+ years administrative experience, preferably in a nonprofit or grant-funded setting 

• Strong proficiency in Microsoft Office Suite, QuickBooks, and online data systems 

• Demonstrated organizational, communication, and project management skills 

• Commitment to excellence, problem-solving, and growth mindset

Why Join The Prevention Team?

• Be part of a passionate, tight-knit team doing meaningful work in the community 

• Build a close working partnership with inspiring leadership

• Take on exciting new projects that challenge and grow your skills 

• Enjoy the satisfaction of knowing your work creates a real difference

TO APPLY: 

Send your resume and a brief cover letter with 2 references highlighting your experience and passion for this role to: 

team@preventionteam.org 

or 

The Prevention Team 

173 Lord Howe Street 

Ticonderoga, NY 12883